Job Cost Reporting

The software provides numerous reports that provide profitability and performance detail for your projects.  The most common area of confusion regarding job cost reporting is for the topics of estimating values, labor costing, and the use of burden factors and how they are applied.  This topic will address these specific issues.

Labor Estimating and Costing

When viewing Labor on a Job Cost report the following is true:

Estimated labor comes from converted labor and flat rate items on Quotes linked to the Job.  In addition, any cost manually keyed to the ESTIMATE TAB on a job will be included.   If using Flat Rate items on a quote document, the system uses the (estimated hours x labor\helper cost).  This based on the items settings at the time the item Everything placed on the detail line of a quote, order, invoice, PO or bill, is an item. These can be labor, service, notes, or stock/non-stock items. was placed on the quote or order.   If you have Labor Cost settings on the Department setup, (As displayed below) the values will come from here.   

If using standard Labor items, the estimated units and cost will be based to the item Everything placed on the detail line of a quote, order, invoice, PO or bill, is an item. These can be labor, service, notes, or stock/non-stock items. units and cost values as displayed on the converted Quote.

Actual COST in Job Reports always comes from Time logged to the job using standard labor items.  The most common reporting options for viewing actual cost traditionally include -

• Actual employee cost.  This option takes the employee pay rate plus employee burden, as set on the employee record.
• Use item Everything placed on the detail line of a quote, order, invoice, PO or bill, is an item. These can be labor, service, notes, or stock/non-stock items. cost.  This option ignores employee pay rate data and instead reports based on the items standard cost value.
• Include departmental Burden. This option adds a departmental burden based on the department assigned to the Job record.  
• Click HERE for further information on employee and departmental burden and how they affect Job Costing Reports.  

Freight and Sales Tax

Freight and sales tax on an AP bill (shown in the lower right corner of he screen) will appear on the job reports for the Job # specified in the header of the AP bill.  

If you wish to split freight and/or sales tax across multiple job numbers from the same AP bill, you must create multiple detail lines on the bill and specify the appropriate job number on each line.  

See also:  Employee and Departmental Burden Explained

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