Working with budgets

Budget Overview

ServMan provides a very simple way to enter  and distribute budget information for the year.  Budgets are used in ServMan's reports to compare actual vs what was projected.  Budget numbers may be added at any time throughout the year and budgets can be copied from one year into the next with a single click.  

1. From the Chart of Accounts SmartView, select the GL account to create the budget for.  
2. On the Budget Tab of that GL account, enter the budget amount for this account for each period.  
3. If you want to distribute a single amount evenly for each period in the year, enter the full amount into one period, then press the "Distribute Selected Amount Evenly" button to have ServMan do the work.  
   

• Budget for this Year:  allows you to enter budget amounts by accounting period for the current year
• Budget for next Year:  allows you to enter budget amounts by accounting period for next year
• Copy: copies the current year budget to next year
• Distribute Select Amount Evenly: distributed the amount in the selected period evenly among the periods for that year; for example, period 1/31/2009 has $120,000 entered, press the "Distribute Selected Amount Evenly" and each period will then have $10,000 as their budget.

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Add a budget

1. Select Master Files > Chart of Accounts.
2. Select the account.
3. Click Edit Code.
4. Select the Budget tab.
5. Enter your budget amounts.

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Edit a budget

1. Select Master Files > Chart of Accounts.
2. Select the account.
3. Click Edit Code.
4. Select the Budget tab.
5. Edit the budgeted amounts as needed.
6. Click OK.

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Copy budget amounts from the current year to the next year

1. Select Master Files > Chart of Accounts.
2. Select the account.
3. Click Edit Code.
4. Select the Budget tab.
5. Click Copy. This copies the values from all periods in the current fiscal year to the corresponding period in the next fiscal year.
6. Click OK.

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