Apply open payments and credits

Auto Apply credits in AR

For a video tutorial on how to auto apply AR credits, click HERE.

ServMan gives you the ability to automatically apply open payments to outstanding AR balances.  The Auto Apply Open function gives you a number of different options and the ability to do a pre-scan only to review what accounts will be affected when the process is run.

1. Click Auto Apply Open on the Accounts Receivable Navigator.
2. Select a client account or leave blank for all accounts.
3. Select from the following options:
   • Apply to oldest matching debit balance: applies open credits to the oldest outstanding debit where the amounts are equal
   • Apply to oldest matching debit balance, otherwise apply to oldest outstanding invoice(s): applies open credits to the oldest outstanding debit where the amounts are equal, then to the oldest outstanding invoice
   • Pre-scan only: returns a list of open credits and how they would be applied based on the options you have selected; no applications of the open balances are made
   • Only apply where Job ID is a match: only applies the open credit if the job ID matches that on the debits; if the job ID is blank, no applications are made
   • Only apply where order number is a match: only applies the open credit if the order number matches that on the debits; if the order number is blank, no applications are made
4. Click OK.
5. Click Yes.
6. Enter the post date.
7. Click OK.
8. Click OK. ServMan displays a list of open credits that were applied. You can print this list if needed.