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Sometimes a vendor will require prepayment for specialty items.
From the AP Navigator:
Create a PO (for reference purposes)
Click on MANUAL CHECK (AP Check)
Choose the vendor
CHECK the prepayment box
Under the description, enter: Reference PO Number ######
Under the GL code, click on the picker and choose the AP GL account
Under Quantity type 1
Under Price, enter the amount you are going to pay the vendor (can be partial or total amount, your choice)
Add the Check Number (if it applies) or go to Menu on the right and choose EFT (if it applies) – (Must have a number)
Save and print (if it applies) the check
Check the vendor’s AP inquiries; you should see the check present under the OPEN ITEMS and CHECKS tabs
To add additional payments to the vendor PRIOR to receiving the items/service (multiple payments), perform same steps as above
To link payment(s) to the PO/Invoice, go to the AP Check
Pick the vendor
On the details/open items, click the checkbox(es) with the payments you did and then the invoice(s) that it applies to
If paid in full, just SAVE it
If amount is due, print the check (if it applies) (Check number or EFT required)