Managing checks

Managing AP Checks

For a video tutorial on how to manage your AP checks, click HERE.

ServMan provides a checks SmartView, which allows you to search for checks using multiple criteria, in addition to a checks list.

Find a check

Checks SmartView

1. Click Checks on the Accounts Payable Navigator.
2. Enter your search criteria.
3. Press Enter or click Start Search.

Checks list

1. Click on Check Register on the Accounts Payable Navigator.
2. Select the accounting period the check is in.
3. Scroll through the transactions and locate the check.

back to top

Check menu shortcuts

ServMan provides a button on many screens that allows quick and convenient access to frequently used functions. For checks, the menu has the following options:

back to top

Write a check

1. Click Manual Checks on the Accounts Payable Navigator.
2. Select the payee type (vendor or customer) and the payee ID. ServMan automatically populates the payee name and address. What if this information is incorrect?
3. Enter the date.
4. Select the checking account the check should be written from in the Cash Account field.
5. Select or enter items to be paid with the check. For vendors, select the Apply to Invoices tab to pay outstanding invoices or select the Apply to Expenses tab to purchase items with entering a bill. For checks written to a customer, simply enter a description, quantity of 1, and the amount to refund in the price field. Leave the General Ledger account set your Accounts Receivable account when writing a check to a customer.
6. Click Print.

back to top

Record a handwritten a check

1. Click Manual Checks on the Accounts Payable Navigator.
2. Select the payee type (vendor or customer) and the payee ID. ServMan automatically populates the payee name and address. What if this information is incorrect?
3. Enter the check number.
4. Enter the date.
5. Select the checking account the check should be written from in the Cash Account field.
6. Select or enter items to be paid with the check. For vendors, select the Apply to Invoices tab to pay outstanding invoices or select the Apply to Expenses tab to purchase items with entering a bill. For checks written to a customer, simply enter a description, quantity of 1, and the amount to refund in the price field. Leave the General Ledger account set your Accounts Receivable account when writing a check to a customer.
7. Click Save.

back to top

Void a check

For a video tutorial on how to void an AP check, click HERE.

1. Click Void Checks on the Accounts Payable Navigator.
2. Select the checking account.
3. Enter the date the check should be voided.
4. Enter the check number.
5. Press Enter to verify the check information.
6. Repeat steps 4 and 5 to add additional checks.
7. Click Void.
8. Click Yes.

back to top

Delete a check

Not all checks can be deleted. Checks in a closed accounting period or those that have been cleared cannot be deleted.

1. Find the check.
2. Right-click and select Delete.

back to top

Modify a check

You can modify any information on an AP check and reprint the check as long as it is not in a closed or locked accounting period, and the check has not been marked as cleared in the Account Reconciliation screen.

back to top