Enter a bill for expenses

Bills for expenses, like telephone, utilities, or recurring services, can be entered through Batch Bills, which posts directly to the selected expense account. Batch Bills should not be used for inventory transactions as it does not allow you to specify the item(s) you received.

1. Click Batch Bill on the Accounts Payable Navigator.
2. Change the A/P GL Account and Discount GL Account as needed.
3. Select the vendor.
4. Select the department.
5. Enter the invoice number. If the bill does not have an invoice number, enter a unique reference number such as the bill date. We recommend that you use the CCYYMMDD format.
6. Enter the bill date.
7. Change the due date as needed. The due date is calculated based on default payment terms assigned to the vendor.
8. Enter the amount of the bill.
9. Change the GL Account as needed. This field defaults to the default purchase account assigned to the vendor.
10. (Optional) Enter any reference information.
11. (Optional) Enter an order number to associate the expense with a specific order.
12. (Optional) Enter a job ID to associate the expense with a specific job.
13. Repeat steps 3 through 11 for each invoice you want to enter. You can duplicate the previous line by pressing F2. This is useful when entering multiple bills from the same vendor.
14. Click Save.